Merchants

Thanks for your interest in becoming a vendor at our events!  We have the following upcoming opportunities:

2018 Sherwood Celtic Gathering: Sep 8, 2018
Application deadline Jul 31, 2018

  • The format for this event is a low-budget gathering with 5-7 bands, Highland Games and food and beverages
  • There will be no admission charge for patrons
  • Vendor fees:  Application fee $25; exhibitor fee: $50 for retail shops or 15% of gross sales for food/services; electricity fee $25
  • The event will be consolidated to specific areas of the faireground instead of being spread throughout the property as it has in the past.  For this reason we encourage all vendors to keep their setup simple and their outlook flexible
  • No period requirement for goods.  Imports are acceptable as long as they don’t conflict with something being sold by an artist
  • Direct your questions and applications to thersa@sherwoodforestfaire.com

Vendors who participate in Sherwood Forest Faire gain automatic acceptance to the Sherwood Celtic Gathering if they wish to participate.

2018 Sherwood Forest Summer Camp:  Jun 22-24, 2018 for Grown Ups and Jul 8-28, 2018 for Youth
Application deadline: Flexible

We are seeking artists who can teach a medieval skill or trade to our Grown Up and Youth campers alike. For more information, please contact Camp Director Teach Minchew at teach@sherwoodforestsummercamp.com.  You can submit your application here.

 

2019 Sherwood Forest Faire: Weekends Mar 2-Apr 21 & Fri Mar 15, 2019
Application deadline: Nov 30, 2018

  • 8-weekend medieval themed show
  • Set in the late twelfth century in the era of Robin Hood
  • Strict rules and regulations about period authenticity are applied to all goods and their presentation
  • No further imports allowed

FAQs

Q.  What are the fees for being a vendor at Sherwood Celtic Gathering or Sherwood Forest Faire?

A.  Application fee $25; exhibitor fee: $50 for retail shops or 15% of gross sales for food/services; electricity fee $25.

Q. What is Sherwood Forest Faire’s vendor acceptance methodology?

A.  Our policy is “replace what we lose and add a few.” Since we usually lose 7-10 vendors due to attrition from year to year, we tend to add about a dozen each year. We are no longer accepting any imports. Our focus is on artisanship. Strong preference is giving to handmade goods and items that are authentic to the Medieval (and to a lesser extent Renaissance) periods. We keep caps on the number of artisans per category to ensure that our crafters are successful.

Q. If I know that a vendor, for example a soapmaker, is leaving the medieval show, does that mean you will definitely be accepting a new soapmaker?

A. It increases the chances, but it is not certain that we will replace each vendor who leaves with the same type of vendor.  We are constantly trying to balance the marketplace and make sure everyone has a chance to do well.  If we feel that a category might be slightly overpopulated we may let it shrink, especially if that has something to do with the reason the original vendor left.

Q.  Are there certain categories that are really easy to get into?

A.  We can’t get enough fine art – painting, sculpture, etc. We also are always in search of more stuff that is interesting to kids.

Q. Are there certain categories that are really hard to get into?

A.  Just about every other category is hard to get into.

Q.  When should I apply?

A.  For the best chance, apply as soon as possible.  We accept applications on a rolling basis.  You have better chance of getting in if you send in your application earlier rather than later.  If we just accepted a widget maker and you come along with your widgets, it is extremely unlikely we would accept your application also.  We don’t usually add two of one thing in a season.

Q.  Can I apply in person / on the phone?

A.  No.  The Craft Jury all live in separate locations and we often convene online to make our decisions.  If you are serious about participating in our events, read the information here and send in an application via mail or email.  We will happily accept and review in detail any written narratives, photos, presentations or anything else you wish to submit along with the application.

Q.  Can I send in samples?

A.  Yes.  If you include return postage, they can be mailed back to you, or you can pick them up at the Faire site by appointment.

Q.  Do you do “Guest Weekends” or partial seasons?

A. In 2019 for the first time we are offering a partial run option for vendors.  You may choose weeks 1-5 or weeks 6-8 if you do not wish to do all 8 weeks.  This is experimental and we may be able to offer further schedule customization in future years if it goes well.

Q. Can I build a booth if I am accepted?

A.  You can build a booth after you have completed one season of Sherwood Forest Faire.  We think prudence is best when considering a significant investment like that.  You should make sure you like working with us, and we want to be sure of the same before allowing a new structure to go up.

Q. I have a large amount of photos to submit, but my email keeps being returned. What can I do?

A. Our inbox can accept attachments of 25mb per message.  You can divide your attachments so that they are less than 25mb, or use a free services such as box.com or dropbox.com to send them to us.

 

Download the Participant Handbook

Download the Participant Camping Map

Download the 2018 Fee Schedule

Download the Vendor Application

 

To be notified whenever we begin accepting applications for any of our events, please sign up for our Prospective Vendor email list.

Updated 02 August 2018